Event management plugin

Event management plugin

di Sara Arjona Téllez -
Numero di risposte: 4

Dear all,

This year, Amaia and I helped organise the MoodleMoot Spain in Valencia.

Just like with MoodleMoot DACH, a dedicated Moodle site for the event was used (https://moodlemoot.es/). We needed a way to manage presentation and workshop submissions, but we couldn't find a suitable plugin. We ended up using the Database activity module, which required a very manual process:

  • Exporting data to a spreadsheet.
  • Reviewing proposals in the spreadsheet.
  • Manually updating the status (approved/rejected) back in the Moodle database.

🥵 This manual workaround is clunky/inefficient, and we know other MoodleMoot events face similar challenges.

💡 This experience led us to believe there's a real need for a dedicated plugin. 
It would streamline the entire submission and review process and, ideally, could also help organisers build the event program by pulling accepted proposals directly into a schedule.

💬 What are your thoughts on this? Amaia and I will be mentoring at DevCamp, but we'd still love to help with the design/development of this plugin in our spare time (as many of you know, we are very motivated! 😅💃)

Amaia & Sara 😘

In riposta a Sara Arjona Téllez

Re: Event management plugin

di Martin Vögeli -

I often encounter this tool at other conferences: Pretalx is an open-source conference organiser that allows you to manage everything from simple, one-day events to huge, week-long conferences involving dozens of rooms and double-blind review processes.

It also helps with scheduling and speaker management. I've submitted a few talks and found the process easy to understand, with the final schedule automatically using the information I provided during submission. Check it out — it might be the tool for you 🤩

In riposta a Martin Vögeli

Re: Event management plugin

di Luca Bösch -

Great hint, Martin

Nonetheless, I'd favour a Moodle internal tool, so you wouldn't have the hassle of having to (as a user) set-up yet another account, accept yet another EULA, and so on and (as an admin) having to set up a hosted Pretalx for me.

Let's hear from your Pretalx experience and maybe you could share some screen grabs to inspire, highlight what favored your user experience.

Best,
Luca

In riposta a Luca Bösch

Re: Event management plugin

di Martin Vögeli -

Here is a live example. Click on 'View conference schedule' to see the Schedule, Sessions, and Speakers tabs. You can also filter the tracks. If you have submitted any proposals, you will see a list of them with their status (e.g., confirmed/not accepted) and the time slot allocated to them (see attachment 'your-proposals.png') ✅

On the proposal page, you can view your proposal's history. You can also make modifications, e.g., add a link to your slides before/after the talk (see attachment 'your-proposal.png'). On the profile page, you can indicate your availability, which is useful for schedulers, and you can even generate an API token (see attachment 'your-profile.png') 🤓

In riposta a Sara Arjona Téllez

Re: Event management plugin

di David Bogner -

Dear Amaia and Sara,

there is a plugin which can be configured to do exactly that what you want and which has been used a lot for those purposes. 

https://moodle.org/plugins/mod_datalynx

Maybe you can create templates for the tool so that there is a ready to use template for all moodlemoots to use in future.

Kind regards,

David